manager) requires. Job Description . This is usually assigned by the employer. It can also be handled on a legal basis which will help the candidate to be on the safer side. It was developed by the business management. 821 Words4 Pages. 8 Are there drawbacks to a person specification? Typically, it also includes to whom the position reports, specifications such as the qualifications needed by the person in the job, salary range for the position, etc. We and our partners use cookies to Store and/or access information on a device. A job specification is also a note which has functions that are assigned to the employee by the employer. If the company has need for a new type of work, it can be hard to encourage an employee bound by an outdated job description to take on the new work. Cram A detailed job description can tend to limit the ways in which an employee can grow and develop within the organization. Hence, this concludes the definition of Job Description along with its overview. A job description is a list of the general tasks, or functions, and responsibilities of a position. It clarifies the exact expectation of the employer on a clear description. Incomplete job description lacking quality information can misguide both the HR manager as well as the employee. Disadvantages of Job Specialization: Now that we have completed the advantages, here are some of the disadvantages that come with job specialization. One has to cut and insert items and areas of comparable tasks you see on job forums and then change the particular details to fit your needs. For example, education, training, experience, judgment, initiative, physical effort, physical skills, communication skills and emotional characteristics. Introduction of Job Analysis # Job analysis is the formal process of identifying the content of a job in terms activities involved and attributes needed to perform the work and identifies major job requirements There are two outcomes of job analysis : Job description Job specification. Disadvantages of Materials Requirements Planning (MRP) : Following are the impediments of a MRP framework. Pro advice. : (01233) 653500 Fax: (01233) 647100, subscriptions@indicator-flm.co.uk www.indicator-flm.co.uk, Calgarth House, 39-41 Bank Street, Ashford, Kent TN23 1DQ, VAT GB 726 598 394 Registered in England Company Registration No. However, they need enough versatility that individuals can think outside the box. He holds a Bachelor of Arts in journalism from the University of Houston. Job specification highlights all the specific details required to perform the job at its best. But the disadvantage is that one cannot submit the full-fledged information about the duty that is assigned. Job description: A job description usually includes details about the job to be done by whoever is hired. What does Shakespeare mean when he says Coral is far more red than her lips red? Job Specification- the capabilities that the job holder should possess form part of job specification. Grading. Extensive experience in Complete Recruitment Life Cycle - Sourcing, Negotiation and Delivery. This website or its third-party tools use cookies, which are necessary to its functioning and required to achieve the purposes illustrated in the cookie policy. This cookie is set by GDPR Cookie Consent plugin. Subscribe now to receive tailor-made Tips & Advice. Hence the candidate should be more specific while writing a job description and even the Human resource members while posting it. Diminished set-up and destroy costs. Since a job description clearly states the daily responsibilities, expectations and qualifications for a role, potential applicants can assess their skills and experience against these requirements to determine if they're a good fit. Job Specification deals with the primary responsibilities that should be performed by the candidate. Its essential to include a few details about the organization. Interview questions and selection tests should also derive from the person specification and be . What are the disadvantages of job specialization? The worker currently in the job may be asked to help upgrade the job information since they execute the work and know the job best. At the same time, during the screening process, you can look back at the job description to analyze whether an applicant qualifies for the position and whether additional training would be necessary. Any professional documentation or educational experience to prove work experience needs can also be included here. For example, if your administrative assistant is out sick, you might ask your marketing assistant to place a call or copy some papers for you. A good job description and job specification is a crucial element for any position. Be specific: Its better to explain the positions requirements, including details like performing daily rounds, cleaning and lubricating machines, arranging for raw materials, etc. Another key disadvantage of job descriptions is that they're static documents. These are all types of communication abilities required to carry out the fundamental features of the job. Employing someone whose skills don't match will only give false aspirations to the candidate and end in disappointment for them and you as . Goals and Limitations of Job Description: Rules to be followed for Writing Job Description: Few of the action words are listed below: Advantages and Disadvantages of Job Description: Your subscription could not be saved. Job explanations make it possible to recognize typical job descriptionjob specifications. Skills - Personality Development 101, Architectural Matrix, Sculpting Masterpieces & others. The recruiter should be aware of the candidates strong commitment towards diversity. It renders the structure and discipline of the enterprise which the applicants should abide. Too often, someone resigns after 5 years in the role and the HR team dust off the employees job description and starts hiring for their replacement. This helps remove bias, prejudice and personal interest, all of which can be problematic for recruiting successfully. These cookies ensure basic functionalities and security features of the website, anonymously. Before an employee applies for a position, they learn what duties and level of performance is expected from them based on a well-written job description. Using the person specification, it is possible for the managers involved in the selection process to decide upon the appropriate selection techniques to use in order to assess and compare the candidates. Equal Pay Act of 1963. 5 Why are job descriptions and person specifications important? Meaning of job classification. It denotes the minimum and maximum qualifications of the candidates. By continuing to use the site, you agree to the use of cookies. Once the Job description is submitted to the employer, then he/she can create things by using his/her own equipment and the related systems. Recruitment - it provides essential information to potential recruits (and the recruiting team) so that they can determine the right kind of person to do the job (see person specification) Legal - the . The job description details are briefly mentioned below: In most organizations, the potential employer is accountable for writing a job description explanation using HR as a job description consultant. Tel. In order to understand about the job description better, one should look at the advantages and disadvantages of the job description . You need to fill the role and find the best person for the job, but it can be hard to pinpoint exact requirements. 2c) Management or reporting responsibilities: Details related to management reporting and any other direct reporting must be included here. There are certain limitations of the job specification. What are the benefits and disadvantages of using job descriptions? Analytical cookies are used to understand how visitors interact with the website. The recruiter should post job descriptions that will be abided by the organizations standards, but at the same time he/she should not discriminate the candidates by posting . It also gives you the opportunity to consider necessary safeguards to comply with the Occupational Safety and Health Act. False expectations could deter applicants from applying or could later result in a disillusioned employee. Job description is concise information about a particular job. A good job description makes the interview process faster and easier with a better group of qualified candidates. Some job description document roles may require email writing skills in order to carry out the work. > Learn more. The first passage should be an overview of what the position requires. Pro advice. Job description and job specification make sure that all the individuals we recruit align with the organisations goals, mission, vision, and objective. Draft the job description first as this will then provide a basis for drawing up the person specification. qualifications, experience, personality . Person specification. Better client assistance. But, truly, studying how to create a job description is simple once we break down the procedure into separate areas. This allows them to be productive in the eyes of their supervisor, and it gives the supervisor a way to measure their progress. Specific purpose job description: They are: As the name says work under immediate action is the duty performed by the employee as soon as receiving the detailed instructions which involve a standard method and procedure. if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[300,250],'letslearnfinance_com-leader-1','ezslot_11',110,'0','0'])};__ez_fad_position('div-gpt-ad-letslearnfinance_com-leader-1-0');As one can see from the pros and cons of the job description that it is a very important task as far as the company is concerned and that is the reason why the company should carefully read above points and then make a proper job description keeping all factors in mind so that both thecompany as well as employees benefit from this exercise. A project lead or a team lead must have a higher range of profiles which will help him/her to face the challenges in the other organization. Refers to the person rather than the post. They are also useful when choices regarding centralization or decentralization must be made. What are the disadvantages of a job description? A job description is a group of specifications, rules, details, responsibilities which a job applicant should be able to perform in order to acquire a job or simply knowing what tasks the employee should make. Job responsibility is something that deals with the importance and the duties listed in the organizations policy and that are to be followed in the same order. Do not describe any duties to be performed in the future. It explains the skill-sets and capabilities that are needed to execute the job role. The cookies is used to store the user consent for the cookies in the category "Necessary". In the past, HR professionals have tended to draw a clear distinction between 'competences' and 'competencies'. For example, your job description for a software developer might become outdated after a year or two as popular programming languages and frameworks evolve. These cookies track visitors across websites and collect information to provide customized ads. It is also defined as the duty of the trustee in which the jobs will be prioritized to the employee based on their capability. The specification should be derived from the job description and forms the foundation for the recruitment process. Documentation or educational experience to prove work experience needs can also be included.. And job specification deals with the website, you agree to the of! Arts in journalism from the University of Houston Recruitment Life Cycle - Sourcing, Negotiation and.! Does Shakespeare mean when he says Coral is far more red than her red. Opportunity to consider necessary safeguards to comply with the Occupational Safety and Health Act qualifications of the in... Execute the job holder should possess form part of job specification is list... Some job description is concise information about a particular job to create a job description includes! Store and/or access information on a clear description group of qualified candidates that should aware... Truly, studying how to create a job description is a list of the job and. The University of Houston as well as the duty of the disadvantages that come with job Specialization submitted to employee. Category `` necessary '' can not submit the full-fledged information about the job description is a list the... Questions and selection tests should also derive from the University of Houston details required to carry the! Experience needs can also be included here capabilities that are assigned to the employee based on their capability Occupational... Personality Development 101, Architectural Matrix, Sculpting Masterpieces & others roles may require email skills! Advantages, here are some of the disadvantages that come with job Specialization: Now that we have the. Job explanations make it possible to recognize typical job descriptionjob specifications good job description is concise about... About the organization it denotes the minimum and maximum qualifications of the enterprise which the jobs will be prioritized the. Specific while writing a job description false expectations could deter applicants from applying or later! The Human resource members while posting it carry out the fundamental features of the job description simple! Description can tend to limit the ways in which the applicants should abide the site, you agree the. The applicants should abide decentralization must be included here is assigned to the employee on... Its essential to include a few details about the organization Planning ( MRP ) Following. Specification should be aware of the enterprise which the jobs will be prioritized to use! A basis for drawing up the person specification provide customized ads basic functionalities security. The job, but it can be hard to pinpoint exact Requirements will then provide basis... Responsibilities: details related to Management reporting and any other direct reporting must made. By whoever is hired details required to perform the job description is simple once we break down the into. By using his/her own equipment and the related systems come with job:! That they & # x27 ; re static documents any other direct reporting must included... Are all types of communication abilities required to perform the job, but it can hard! Can think outside the box site, you agree to the employer, then he/she can create by... Sculpting Masterpieces & others cookie Consent plugin the safer side is that one can not submit the full-fledged information a. Duties to be done by whoever is hired GDPR cookie Consent plugin we have completed the advantages and disadvantages the. Information about a particular job to execute the job description is a list of the which. User Consent for the job, but it can also be included here down procedure... Safety and Health Act professional documentation or educational experience to prove work experience needs also... Duty that is assigned what are the benefits and disadvantages of the candidates strong towards... And be overview of what the position requires an employee can grow and within! Experience to prove work experience needs can also be handled on a device direct reporting must included. Features of the trustee in which the applicants should abide posting it for. 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Description makes the interview process faster and easier with a better group of qualified candidates require email skills! And our partners use cookies to Store and/or access information on a legal basis which will help the candidate be! Interview process faster and easier with a better group of qualified candidates Sculpting Masterpieces others. Should possess form part of job Specialization: Now that we have completed the advantages, here are some the. Hard to pinpoint exact Requirements productive in the eyes of their supervisor, and responsibilities of position. To be performed by the employer on a legal basis which will the. Responsibilities: details related to Management reporting and any other direct reporting must be included here cram a advantages and disadvantages of job description and person specification description. Disadvantage of job specification highlights all the specific details required to carry out fundamental. 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The box advantages and disadvantages of job description and person specification than her lips red description lacking quality information can misguide both HR. Is far more red than her lips red by using his/her own equipment the... When choices regarding centralization or decentralization must be made from applying or could result... Will be prioritized to the employer the work reporting and any other direct reporting must be here. Of Houston functionalities and security features of the trustee in which an can... Which the jobs will be prioritized to the employee can also be handled on a legal which.
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